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Document Approval Workflow

Eliminating email routing chaos and lost versions with native, audit-ready M365 approval workflows.

  • Microsoft 365
  • SharePoint
  • Power Automate
  • React
  • TypeScript
Capability Case Study

From lost email attachments to a routed, auditable record

A federal program office was approving requests over email and printed forms — versions lived in inboxes, edits happened on paper, and reconstructing an audit trail meant chasing down reply-all threads. Untapped Technologies rebuilt the same approval as a native Microsoft 365 / SharePoint workflow: one record, one routing path, and a version history nobody can quietly edit around.

Faster processing time
80%
Audit compliance retained
100%

Document Approval Workflow

Draft, submit, manager review, and sign — each step writes to the version and audit log.

Routing Chain

  1. 1DraftForm is being completed
  2. 2SubmittedRouted for manager review
  3. 3Manager ReviewReviewed against policy
  4. 4Final Sign-offDigitally signed and sealed

Document Submission

Fill this out as the requester. It becomes the SharePoint list item that carries the request through routing.

Final Sign-off

Unlocks once manager review is complete.

Version & Audit Trail

Every field change and routing step lands here automatically — the same field-level history SharePoint keeps natively, with nothing printed, emailed, or overwritten.

  1. v1.0On creation

    SharePoint list item created — System

    Metadata columns initialized: Request Type, Submitter, Status.

Runs inside your existing tenant

Built on the M365 / SharePoint infrastructure agencies already own — zero additional software procurement.

GCC / GCC High & 508 ready

Native GCC and GCC High compliance with Section 508 accessibility built into every form and view.

Field-level version control

Every edit, approval, and signature is logged automatically in an immutable, field-level audit trail.

Contact Us to Implement This Workflow in Your Agency Tenant

This preview shows the routing, signature, and audit experience — not the underlying Power Automate flows or SharePoint schema. We build the real thing directly inside your agency's M365 tenant.

Contact Us

What this demonstrates

  • Sequential approval routing
  • Digital signature with audit hash
  • Field-level version history
  • Native M365 / SharePoint workflow patterns

Business applications

  • Government approval workflows
  • Agency procurement requests
  • Contract modification routing
  • Compliance and audit-ready recordkeeping

Could your business use something like this?

Untapped Technologies builds custom applications, dashboards, automation systems, integrations, and AI-powered tools designed around real business problems.

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